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Request for Response (RFR)

For Recreational Coordinator


Job Description 

At Twinkle Star Project, we believe in perfectly planned and delightfully detailed events. We’re searching for an experienced event planner to help us maintain our reputation for memorable events by managing the production of our projects for our loss families from concept through completion. The ideal candidate is passionate, creative, and detail oriented, and dedicated to providing superb client service at every turn. This role demands an expert in all aspects of event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and a wealth of best practices. They will also have excellent leadership skills and the ability to delegate responsibilities to meet quality expectations. The best fit for our company is an event planner who can manage the daily details with big picture thinking to ensure truly unique experiences. 


Objectives of this Role 

  • Manage all aspects of event planning meeting strict deadlines and budget demands 

  • Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events 

  • Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges 

  • Establish standard procedures and train staff to execute them 

  • Comply with legal, insurance, health, and safety regulations at all times, including all public health orders


Daily and Monthly Responsibilities 

  • Coordinate with the Rec Night Committee, clients, vendors, and others to establish needs for events, and serve as liaison to senior level executives, government officials, and industry leaders throughout the planning process 

  • Research resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event design 

  • Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials 

  • Oversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases 

  • Maintain and build a comprehensive database of industry contacts, vendors, and venues 

  • Troubleshoot and handle any issues that arise on the event day 

  • Prepare a series of guidebooks (physical and virtual due to COVID) for families on their journey through perinatal loss and grief. Some examples of material include instructions on how to start coping with their loss (by professionals), recreational and artistic programs/tools to aid the grief journey, and updating Twinkle Star's current wellness package to look professional and neat.


Skills and Qualifications 

  • Proven success as an event planner or coordinator 

  • Strong interpersonal and communication skills 

  • Experience in maintaining and building enriching business relationships 

  • Excellent organizational skills, including multitasking, time management, and meticulous attention to detail 

  • Ability to handle pressure and make split-second decisions 

  • Have a Criminal Record Check with a Vulnerable Sector Search completed

Preferred Qualifications 

  • Experience in event management or a related discipline 

  • Experience in marketing and/or public relations

  • Proficient with your standard computer programs and systems

  • Candidate must be located in Regina

Wage & start date 

  • Seeking an independent contractor for the position: Wage is negotiable, starting at $20/hr.

  • Start date: As soon as possible. 

  • Contract completion: February 28, 2022



How to apply 

Please click the button below and attach your resume and cover letter.

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